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Registration

Registration

Request for participation opens 1st March 2023.

The number of attendees will be limited to 100 onsite and about 80 online, for practical purposes and also with a view to promote a good interaction with the lecturers. Due to the total number of requests for participation usually exceeding these numbers, registration proceeds in two stages. First a call for requests for participation is launched, expressing wishes for either onsite or remote participation. Requests need to be supported by a motivation letter and a letter from an advisor or recommending person. Potential participants are then selected among the requests, also proposing online participation for some of those requesting onsite participation. In a second stage only those applicants selected are invited to register.

Our goal is to keep the registration fees to a moderate level based on efforts to keep costs low, and thanks to supporting institutions. In very rare and well motivated cases scholarships may be granted to partly or fully waive these fees, when cost of registration would clearly prevent attendance.

Important dates

Date Event
March 1, 2023 Request for participation opens.
April 15, 2023 Deadline for application to attend.
May 15, 2023
Notification of acceptance or placement on waiting list.
July 1, 2023
Deadline for payment of fees, otherwise the invitation to participate will may rescinded to those on the waiting list.

Request for participation

The request for participation required three steps:

  1. Prepare a short motivation Letter (typically 1/2 to 1 page). The Letter should cover your academic and research profile, your views about your future career, and why participation to ESM2023 is of interest for you, how it will be beneficial for your career.
  2. If you are an undergraduate student, a PhD student or a post-doc, ask your adviser to prepare a recommendation Letter.
  3. Fill-in a form to request participation (open 1 Mar - 15 Apr. 2023). You are requested to upload your motivation Letter, and possibly a recommendation Letter. The latter may also be sent directly by the adviser to the School office.

When this is done, you should not proceed to payment of the fees, but instead, wait for the selection process to take place and be informed of the outcome.

Eligibility and selection process

Anybody is eligible to request participation. The selection will be based on the requests received by Apr 15th 2023, and handled by the organizing and steering committees of the School. A number of criteria will be used to select participants, such as profile of an early-state scientist, country of residence, work topic, number of applicants from a given institute, motivation letter and advisor support, gender and diversity at large. Proposal for participation, either onsite or online, and waiting list status, will be notified by May 15th 2023. Later acceptance from the waiting list will be notified starting July 1st 2023, the deadline for selected attendees to proceed to payment.

Payment process

No payment should proceed unless you have explicitly been notified of your acceptance. If and only once you have received notice of acceptance you should proceed to the payment of the fees as soon as possible. If the payment has not been received by July 1st 2023, your participation may be cancelled for the benefit of applicants in the waiting list.