Request for participation closed on 15 April 2020, with selection results disclosed on 15 May 2020.

The number of attendees has been limited to 70, with a view to promote a good interaction with the lecturers during this pioneering online session. Due to the number of requests for participation far exceeding this figure, registration proceeds in two stages. First a call for requests for participation is launched. Requests need to be supported by a motivation letter and a letter from an advisor or recommending person. Potential participants are then selected among the requests, and a short waiting list is created. In a second stage only those applicants selected are invited to register.

Our goal is to keep the registration fees to a moderate level based on efforts to keep costs low, and thanks to supporting institutions. In very rare and well motivated cases scholarships may be granted to partly or fully waive these fees, when cost of registration would clearly prevent attendance.

Important dates

Date Event
March 1, 2020 Second announcement - Request for participation opens.
April 15, 2020 Deadline for application to attend.
May 18, 2020
Notification of acceptance or placement on waiting list.
July 1, 2020
Deadline for payment of fees (non-payment will result in the transfer of the offer to the waiting list).

Request for participation

The request for participation required three steps:

  1. Prepare a short motivation Letter (typically 1/2 to 1 page). Also, we ask you to indicate in the letter which Societal Challenge you would like to work on.
  2. If you are an undergraduate student, a PhD student or a post-doc, ask your adviser to prepare a recommendation Letter.
  3. Fill-in a form to request participation. You are requested to upload your motivation Letter, and possibly a recommendation Letter. The latter may also be sent directly by the adviser to the School office.

When this is done, you should not proceed to payment of the fees, but instead, wait for the selection process to take place and be informed of the outcome.

Eligibility and selection process

Everybody is eligible to request participation. The selection is based on the requests received by Apr 15th 2020, and handled by the organizing and steering committees of the School. A number of criteria is used to select participants, such as country of residence, work topic, number of applicants from a given institute, motivation letter and advisor support. Acceptance for participation and waiting list was notified on May 18th 2020. Later acceptance from the waiting list was notified starting July 1st 2020, the deadline for selected attendees to proceed to payment.

Registration fees

The fees of the remote session e-ESM are sharply lower than an on-site session, amounting to 150€ for students, PhD and post-docs, if affiliated to a national or European learned society (e.g. National or European Physical Society), 180€ otherwise. These fees cover organizational as well as logistics costs.

Payment details

No payment should proceed unless you have explicitly been notified of your acceptance. If and only once you have received notice of acceptance you should proceed to the payment of the fees as soon as possible. If the payment has not been received by July 1st 2020, your participation will be cancelled for the benefit of applicants in the waiting list. Practical information for payment is sent directly to those persons invited to participate.