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Registration

Registration

Request for participation opens 1st March 2022.

The number of attendees will be limited to 100 onsite and about 80 online, for practical purposes and also with a view to promote a good interaction with the lecturers. Due to the total number of requests for participation usually exceeding these numbers, registration proceeds in two stages. First a call for requests for participation is launched, expressing wishes for either onsite or remote participation. Requests need to be supported by a motivation letter and a letter from an advisor or recommending person. Potential participants are then selected among the requests, also proposing online participation for some of those requesting onsite participation. In a second stage only those applicants selected are invited to register.

Our goal is to keep the registration fees to a moderate level based on efforts to keep costs low, and thanks to supporting institutions. In very rare and well motivated cases scholarships may be granted to partly or fully waive these fees, when cost of registration would clearly prevent attendance.

Important dates

Date Event
March 1, 2022 Request for participation opens.
April 15, 2022 Deadline for application to attend.
May 15, 2022
Notification of acceptance or placement on waiting list.
July 1, 2022
Deadline for payment of fees, otherwise the invitation to participate will be rescinded to those on the waiting list.

Request for participation

The request for participation required three steps:

  1. Prepare a short motivation Letter (typically 1/2 to 1 page). Also, we ask you to indicate in the letter which Sustainability Challenge you would like to work on. See details on the projects, and examples of topics.
  2. If you are an undergraduate student, a PhD student or a post-doc, ask your adviser to prepare a recommendation Letter.
  3. Fill-in a form to request participation (open 1 Mar - 15 Apr. Now closed). You are requested to upload your motivation Letter, and possibly a recommendation Letter. The latter may also be sent directly by the adviser to the School office.

When this is done, you should not proceed to payment of the fees, but instead, wait for the selection process to take place and be informed of the outcome.

Eligibility and selection process

Anybody is eligible to request participation. The selection will be based on the requests received by Apr 15th 2022, and handled by the organizing and steering committees of the School. A number of criteria will be used to select participants, such as profile of an early-state scientist, country of residence, work topic, number of applicants from a given institute, motivation letter and advisor support, gender and diversity at large. Proposal for participation, either onsite or online, and waiting list status, will be notified by May 15th 2022. Later acceptance from the waiting list will be notified starting July 1st 2022, the deadline for selected attendees to proceed to payment.

Registration fees

The fees for onsite participation cover accommodation (arrival September 11th Sunday afternoon/evening, departure September 23rd Friday morning), lunches, breakfasts, coffee breaks, excursion and social activities. Participants take care for their diners, with a variety of solutions and costs, form restaurants to shopping. The registration fees will be of the order of 480€ for students, PhD and post-docs, if affiliated to a national or European learned society (e.g. National or European Physical Society), 510€ otherwise, and 680€ for long-term contracts and permanent staff (tenure academic positions, private companies etc.). The exact amounts will be determined by end of March (depending on the pending external support).

The fees for online participation amount to 200€ for students, PhD and post-docs, if affiliated to a national or European learned society (e.g. National or European Physical Society), 230€ otherwise. These fees cover organizational as well as logistics costs. The fees for online participation amount to 300€ for long-term contracts and permanent staff (tenure academic positions, private companies etc. The final fares will be determined by end of March 2022 (depending on the pending external support).

Payment details

No payment should proceed unless you have explicitly been notified of your acceptance. If and only once you have received notice of acceptance you should proceed to the payment of the fees as soon as possible. If the payment has not been received by July 1st 2022, your participation will be cancelled for the benefit of applicants in the waiting list.