Application to attend the school will be open from 1st March to 15 April 2015
The number of attendees will be limited to about hundered, for practical purposes and also with a view to promote a good interaction with the lecturers. Due to the number of requests for participation usually exceeding this figure, registration will proceed in two stages. First a call for requests for participation will be launched. Requests will need to be supported by a motivation letter and a letter from an advisor or recommending person. About 100 potential participants will then be selected from the requests, and a waiting list will be created. In a second stage only those applicants selected will be invited to register.
Our goal is to keep the registration fees to a moderate level thanks to many supporting institutions. In very rare and well motivated cases scholarships may be granted to partly or fully waive these fees, when cost of registration would clearly prevent attendance.
Important dates
| Date |
Event |
| Mar 1 2015 | Second announcement - Request for participation opens. |
| Apr 15 2015 | Deadline for application to attend. |
| May 15 | Notification of acceptance or placement on waiting list. |
| June 15 | Deadline for payment of fees (non-payment will result in the transfer of the offer to the waiting list).
|
Request for participation
The request for participation will consist of four steps:
- Fill-in a request for participation form. If you wish to present a poster, simply provide a title in the registration form. No abstracts are required.
- Prepare a short motivation Letter.
- Ask your adviser for a recommendation Letter
- Send the registration form to the ESM office, along with the motivation and recommendation letters. The latter may also be sent to the School office directly by the adviser.
At this stage, you should not proceed to payment of the fees.
Eligibility and selection process
Everybody is eligible to request participation. The selection will be based on the requests received by Apr 15th 2015. A number of criteria will be used to select participants, such as country of residence, work topic, number of applicants from a given institute, motivation letter and advisor support. Acceptance for selection and waiting list status will be notified by May 15th 2015. Later acceptance from the waiting list will be notified starting June 15th 2015, the deadline for selected attendees to proceed to payment.
Registration fees
The fees will cover accommodation (arrival Aug 24 evening, departure September 4th morning), lunches, coffee breaks, excursion and social activities. Travel costs to and from Cluj-Napoca remain at the charge of the attendees.
The amount of fees will be announced in due course. To set the scale, in 2013 the fees for PhD students ad post-docs was 400€; all other attendees (tenure academic positions, private companies) was 600€.